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County Arizona Request For Proposals
Payroll Related Agreed Upon Procedures
Please confirm the number of
payroll events that are required to be reviewed. Based on the information
provided in the proposal we calculate approximately 3,900 payroll events will
need to be reviewed. (50 employees x 26 pay periods x 3 years).
This estimate is correct.
Please provide the source record
for time worked, overtime, holiday pay and comp time. Are these physical
records or records in an electronic format? Can an example be provided?
The time worked for each pay
period is in an electronic format.
The original paper time sheets
that were hand entered into the payroll program are boxed in storage.
Can the sick and
vacation accrual policies in place for the 3 year period be provided?
Are the Personal Action Forms to
be utilized available in an electronic format or will these be paper form only? Can an example of the form
The PAF are in paper format.
To what extent
are the records and payroll information to be used for the procedures available
in electronic format?
The hours worked were entered
into the payroll system and available in electronic format.
Is the expectation that the
majority of the procedures be performed on-site at the County or is the County
able to provide records to allow for remote performance of the procedures?
We can scan and provide the documents in
PDF form to allow for remote performance of the procedures.
Example RPF (PDF)